Company Info

Global Interaction
HAWTHORN EAST, VIC, Australia

Company Profile


Human Resources Coordinator


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Location:

HAWTHORN EAST, VIC, Australia 

Category:

Associations/NFP's, HR/Recruitment, Missions

Job ID:

25554
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Post Code:

3122

Employment Type:

Part time

Posted:

07.06.2019
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This position reports to the Director of Corpoarate Services and has full responsibility for proactively managing Global Interaction’s Human Resources function, providing advice to leadership and staff on human resources matters in accordance with legislation, policy and procedures.

The primary role of the HR Co-ordinator is to Co-ordinate the overall provision of human resource services, policies and programs for Global Interaction.

This is a 0.6 FTE position based in the National Office in Hawthorn East

Key Responsibilities
Policies and Procedures
  • Co-ordinate the implementation of HR services, policies and programs
  • Develop, recommend and review the HR policies and procedures in accordance with the mission and strategic goals of Global Interaction, best practice and legislation
  • Provide training on policies and procedures as appropriate
Recruitment
  • Assist in the end to end recruitment process for Australian based staff including advertising of positions, short-listing and recommendations, reference checks when required, preparing notifications to applicants and advising unsuccessful applicants
  • Advise Directors as appropriate on matters relating to conditions of employment for cross-cultural workers
  • Assist in the recruitment of volunteers for the National Office
Documentation
  • Preparation of contracts of employment, including contract renewals, as required
  • Co-ordinate the process for new Australian based staff including the induction and probationary period review
  • Ensure approved position descriptions are in place for recruited positions
  • Assist the General Director and Directors with end of employment processes including documentation, advice, investigation and meetings
  • Co-ordinate the exit procedures for departing staff including documentation, exit interviews and advice
  • Co-ordinate the keeping of accurate and up to date records of Working With Children Checks or State equivalent, Federal and National Police Checks
Salary Management
  • Communicate with payroll, commencement details for new staff and for annual staff salary reviews
  • Liaise with the Remuneration Committee on salary matters
  • Work with the Director of Corporate Services to ensure appropriate communication of salary changes
Performance Reviews and Professional Development
  • Organise annual staff performance reviews and provide reminders to appropriate Directors to commence this process
  • Assist Directors in identifying training and development programs for Australian based staff
  • Provide training on HR specific areas as appropriate
  • Maintain training & development records in personnel files
HR Advice
  • Coordinate the exit process for staff leaving the organisation and collate feedback for process improvements and reporting
  • Act as the first point of contact for all staff and management in relation to HR matters
  • Provide proactive advice and information to the National Directors about HR issues
  • Ensure HR information is readily available to all staff
 
Personnel Records and HRIS
  • Develop and maintain appropriate HR information systems and processes, including production of management reports and collection of statistics on HR activities when required for statutory reporting
  • Manage the compilation of personnel statistics for all staff with input from relevant Director
  • Maintain staff records to ensure files are kept confidential and in one location
Employee Relations
  • Investigate, research and prepare notes, reports and recommendations on human resource matters as required
  • Assist in the handling of complaints and grievances in relation to staff and ensure matters are documented and resolved in a timely manner in accordance with policy
Workplace Health & Safety
  • Participate in the WHS Committee, including the registration of accident/incident reports
  • Oversee any WorkCover matters
  • Assist with risk management and identification of risk for Australian and cross-cultural worksites
Leave Management
  • Manage leave records and notify staff of leave balances as appropriate
  • Communicate with Directors and team leaders regarding staff movements and leave requests
Reporting
  • Prepare, contribute and present reports relating to Human Resources including but not limited to Board, statistics and salary reports as required
HR Professional Knowledge
  • Maintain up to date knowledge of current issues and new developments in the field of human resources. 

For further information contact Andrew Streets, Director of Corporate Services
 



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